Meeting White Papers

"The beginning of knowledge is the discovery of something we do not understand."
- Frank Herbert (1920 - 1986)

Time … one of our most precious commodities. The life of a meeting planner often equates to keeping up with change while striving for true balance in life. There is so much to know, and so little time to conduct the research. Through, direct links will take you to the leading sources of industry know-how. This compendium of knowledge will make it easier, whether you are setting up a Strategic Meetings Management program or researching for your CMM. Please contact us at: to share a link to the best Meeting White Papers in our industry. Knowledge is power!

AV Equipment ChecklistAccessibility
Accessible Meeting ChecklistAccessible Meetings
Anatomy of a Name BadgeAttendance Building
Avoid Death by PowerpointBriefing the Interpreters
Captivate during an Awards ShowChairing Multi Lingual Meetings
Charts, Tables, and Checklists to Conduct Better MeetingsChecklist for Event Planning
Checklist for Planning a MeetingChecklist for Planning an Event
Checklist for Planning your Next Business MeetingChecklist for Sustainable Events
Checklist for Your Meeting PlanningChecklists and Forms
Choosing Local Suppliers for International MeetingsConference Directories
Conference Planning ChecklistConference Planning Checklist
Conference ThemeContract Negotiation
Contracting Convention CentresContracts
Contracts - Technology Tools to KnowContracts for Speakers
Cost SavingsCreating a Meeting Budget
Critical Path TimelineCruiseship Meeting
Cruiseship Site InspectionEthical Fam Trips
Event Budget BreakdownEvent Planning Checklist
Event Planning GuideEvent Technology
Fnding an Affordable Meeting LocationFood & Beverage
Golf Tournament FundraiserGolf Tournament Planner
Gratuity GuidelinesGreen Convention Center
Green MeetingsGround Transportation
Healthy MenuHiring a Keynote Speaker
Hiring a PhotographerHotel Contract Negotiation
Hotel Spa Site InspectionHow to Find a DMC
Improve Your Next Meeting in 3 StepsIncentive Planning
Incentive ProgramLarge Corporate Gala
Live EntertainmentManaging an Outdoor Event
Meaningful MeetingsMedical Emergency Preparedness
Meeting & Event ChecklistMeeting Checklists from CMN
Meeting Skills eBooks, Templates & ChecklistsMeeting Venue Site Inspection
Multiple Checklist Articles 2015Multiple Planner Checklists
Optimize Professional Development ConferencesOptimize Trade Show Attendance
Planner-Supplier RelationshipsPlanning an Event
Post Conference ReportPost Conference Survey
Pre-Con MeetingPrep a Planning Checklist
Productive MeetingProfessional Event Guide
Questions for Global VenuesQuestions for Your Event Rental Vendor
Questions for Your Lighting VendorQuestions to Ask Your Event Designer
Questions to Consider in Developing an Event AppReduce Meeting Costs
RenegotiateRisk Assessment
Rooming ListsSave Money Planning a Meeting
Save Money on SpeakersSimultaneous Interpretation
Site Inspection ChecklistSpeaker Checklist
Speaking at International EventsSponsorship
Sustainable Meeting ChecklistSustainable Meetings
Telephone InterpretingThe Race Director’s Checklist
The Secret Sauce of Event PlanningTimeline & Checklist for Event Planning
Top 10 ChecklistsVAT Reclaim - Don't Leave Money on the Table
Virtual Event PlanningVirtual Team Collaboration
Web ConferenceYour Post Meeting Checklist
125 Ways to Save on Meetings17 Cost Saving Strategies
40 Ways to Save on Your Next Conference5 Tips for Cost Savings Success
50 Ways to Save Money 8 Strategies for Cost-Savings
Association Meeting SavingsBehind Rising Meeting Costs
Beverage PricingBudget Carving Skills on F&B
Budget Moves that Lead to Costly MistakesBudget Oversights
Budgeting/Cost SavingsCities with the Lowest US Travel Taxes
Corporate Travel - Managing CostsCost Saving Strategies
Cost Saving Strategies & SolutionsCost Saving Tips for AV
Cost Savings for Conference and Events PlannersCut Costs Not Quality
Cut Costs without Attendees NoticingEvent Experts & Cost Saving Tips
Event Planner PricingGratuity Guidelines
Handling Staff CutsHow to Save Money on Hotel Costs
Is Outsourcing Conference Management a Good Option?Keeping Personnel Costs Down
More Cost Saving TipsSave Money on Guestrooms
Save Money on PrintingSave on Hotel Labour
Saving Solutions for Meeting PlanningSpend Less on F&B
The Cost of MeetingsThe Peregrine Agency
Tools to Save MoneyTop Cost Cutting Tips
2015 F&B TrendsBrain Food
Caterers in the US: Market ResearchCatering Services Procurement Research Report
Cheap & Chic F&BCost Savings on Food & Beverage
Creative Menu on a BudgetCulinary Teambuilding
Culinary Tourism a Growing TrendEngaging All Senses
Enhancing Meetings Through FoodF&B Strategies
F&B Gets ComplicatedF&B on a Budget
Food TourismFoodie Fads that Cut Costs
Foraging for F&BHot F&B Ideas
Hot F&B TrendsHottest Food Trends in 2016
How Room Layout Affects F&BHow to Plan Sustainable Catering
Inspired Interactive BreakoutsIntoxication
Liquor LiabilityMeet Better, Eat Better
Multiple F&B Articles from CMNPicky Palates
Planning for Sustainable F&BSave Money on F&B
Save Money on F&BSave Money on Wine
Spend Less on F&BSpice Up Your Meeting with Creative F&B
Successful Food EventSustainable F&B
TablescapesThe Ultimate Guide to F&B
Thoughts on Group DiningTop 10 Conference Foods for 2015
Top 10 Food and Beverage Trends 2015Top 5 Food Trends
Using Chemistry to Create MenusWhat F&B Trends Tell Us
What to Eat and Drink Now 
5 Favorite Charities for Meeting Planners50 Ways to Go Green
A Greener CompanyApp Tells Your CSR Story
Authentic CSRBest Practices for Green Meetings
CSR ResearchCSR Textbook
CSR Tip SheetCSR and Incentives
CSR: Clean the WorldCSR: Water
Canada’s Green Meeting GuideCarbon Efficiency vs Meetings
Carbon Neutral & Green EventsCarbon Neutral Airlines
Certifiably Sustainable FoodChecklist for Sustainable Events
Climate Change and the Meetings Industry RoleCommunity Service
Designing Community ProjectsDine Green
Don't AssumeEPA's Green Meeting Tips
Eco-Friendly Features Gaining Ground in MeetingsEnvironmentally Aware Meetings & Events
Finding a Green VenueGetting Everyone Onboard with Green Meetings
Giving BackGoing Green - Sustainable Meetings Resolution
Green GiftsGreen Hotel News
Green InitiativesGreen Meeting Essentials
Green Meeting Industry CouncilGreen Meeting Tips
Green MeetingsGreen Meetings Get Easier with New Standards
Green Meetings Made EasyGreen Meetings: Rising Sustainable Cities
Green Questions for HotelsGreen Venue News
Guide to Responsible MeetingsHow Green are Your Meetings
How Green is the Hotel?How Important is Green?
How to Host a Sustainable Carbon Neutral EventIs Green a Priority
MeetGreen TipsMeetings Give Back
Most Sustainable Cities in the WorldMultiple Green Event Articles
Multiple Green Meeting ArticlesRecommendations for Holding Green Meetings
Recycling Exhibit CarpetingResources for Planning Green Meetings
Rethink, Reduce, Reuse, RecycleStatus of Sustainable Exhibitions
Sustainability Revenue Neutral for HotelsSustainable Events Blog
Sustainable Meeting ChecklistSustainable Meetings: A Planner's Footprint
Sustainable PowerThe Book on Green Meetings
The Greatest Myth of CSR at MeetingsThe Greenest Meeting
Three Trends Shaping Green EventsTop Green Meeting Apps
Upping the Green StandardsVenues Ready for Green Meetings
Ways to Green Your ExpoWays to Make Trade Show Exhibits Sustainable
What is a Green Meeting?What's New in Green Meetings
Why Hospitality Is Embracing Green MeetingsWildlife Offers a World of CSR Options
Cancellation ClauseCancellation and Force Majeure
Complimentary Room NightsConflicting Groups
Dealing with Resort FeesDispute Resolution
Disrupters Are Out to Get Your Association’s MeetingsDoes Brand Matter?
Early Departure FeesEssential Clauses for Hotel Contracts
Essential Event Contract DetailsFavorite Clauses
Food DonationsFunction Room Assignments
Get the Hotel Contract You WantGreen Clauses
Hotel Contract StrategiesHotel Management Agreements in Contracts
Hotel Rates are ClimbingHotels: Crafting the Agreement to Get What You Want
How Important is Room Service?How to Negotiate in a Seller’s Market
Learn the Negotiating Process: Negotiating With Conference CentersLegal Jurisdiction
Liquidated DamagesLowest Rate Clause
Most Wanted Hotel AmenitiesMultiple Negotiation Articles
Negotiate Like a ProNegotiating Contracts
Negotiating Contracts in an SMM EnvironmentNegotiating With Conference Centers
Negotiating with a HotelOutside Contractors
Overbooking / 'Walking'Overlooked Elements at the Negotiation Table
Payment Due DatesProject Attrition
Questions To Ask During Hotel NegotiationsRoom Block Management
Save Money on Guest RoomsSharpen Your Hotel Rate Negotiations
Smart Negotiation - Choose Your BattleStrategic Contract Negotiations
Survey - What Hotel Amenities Are WantedTake Charge Beginning with Knowledge
Taxes, Fees, SurchargesTen Hotel-Contract Negotiation Tips
Test Your Legal SavvyThe Mistake You Are Making in Negotiations
Third Party CommissionTop Hotel Amenities
Touchy Topics in Hotel NegotiationsTough Meeting Clauses
Tougher Dealings Softer RatesUnderstanding Your Leverage
Using Your Event History in NegotiationsWar and Force Majeure
What the Seller’s Market Means in 2016When to Step Away from the Legalese
Where Hotels Go WrongWho is the Responsible Party
2015 Trends in Merchandise and Gift Card Programs A Time for Recognition and Rewards Program
Assessing Employee EngagementBecoming Irresistible
Behaviour Based RecognitionBenefits of Non Monetary Incentives
Case for IncentivesCash vs Non Cash?
Cold Hard CashCool Ideas for Meetings and Incentives
Customized Rewards Create Memorable EventsDestination Gifts Provide the Power of Recognition
Engagement Series: Part 1: RulesEngagement Series: Part 2: Rewards
Engagement: Aimia 2015 White PapersEngaging Employees for Economic Recovery
Enterprise Social CollaborationFindings from Incentive Travel Survey
Gamification to Engage EmployeesGenerational Differences
Generations in the WorkforceImproving Effectiveness of Incentive Travel Programs
Incentive & Motivation ResearchIncentive Federation
Incentive Marketing AssociationIncentive Participants Viewpoint
Incentive Planning: Strategic ApproachIncentive Program Blog
Incentive Program ROIIncentive Results Measurement
Incentive Travel Poised for GrowthIncentive Travel Stats
Incentive Travel TrendsIncentive Travel: The Participant’s Viewpoint Part 1
Incentive Travel: The Participant’s Viewpoint Part 2Incentive Travel: The Participant’s Viewpoint Part 3
Incentive Travel: The Participant’s Viewpoint Part 4Incentive Travel: The Smart Business Proposition
Incentives to Solve People ProblemsIncentives, Motivation, and Performance
Measure and Build EngagementMillennial Generation
Millennials: Confident. Connected. Open to ChangeMotivate Without Breaking the Bank
Motivation: Incentive Program DesignMove Business
Multiple Articles from Maritz MotivationMultiple Articles from the IRF
Multiple Articles on Employee LoyaltyMultiple Articles: Incentive & Motivation
Multiple Articles: Management SkillsMultiple CMN Articles
Multiple Incentive Related ArticlesMultiple Loyalty Related Articles
Need for CreativityNew Research on DMCs
Non Cash Incentives to Optimize SalesPump Up Employee Engagement
Rewards and Recognition Vital
Compensation Component
Sales Incentive Essentials
Steps to a More Connected EventThe Employee Engagement Group
The New Rules of EngagementThe State of Employee Disengagement
Top Trends in International TravelTrend Watch - Millennials and Meetings
US Business Use of Incentive Travel AwardsUnlock Motivation from Incentive Travel
Value and ROI in Employee RecognitionVarious IRF Articles
What Great Managers do to Engage EmployeesWhy Engagement Matters
10 Best Practices10 Things for Your Event Website
Attendee Experience Must Inform and EngageCommunicate According to the Audience
Customer RetentionDirector of Vibe?
Diversity Marketing Broadens its ScopeEffectiveness of Promotional Products at Trade Shows
Engagement MarketingEvent Marketing Tips
Event Marketing TipsExamining Employee Engagement’s Foundation
Go and Stay - Keeping Workers LoyalHow Social Media Marketing Can Boost a Destination's Business Profile
How to Inspire AttendeesIdeas to Attract New Attendees
Inspiring CollaborationMarketing Your Meetings
Marketing: Survey Says...Employees Less LoyalMedia and Meetings
Neuroscience Enhances EngagementOptimize Attendee Marketing and Revenue Growth
PPMM StrategyPut Your Event Logo Everywhere
Research, Marketing and Selling in the Meetings MarketSocial CRM: Putting Customers First
Strategic Social Media MarketingTV + Social Media = Engagement
Takeaways from the Ice Bucket Challenge 
2015 Meetings Focus Trends Survey5 Hot 2015 Destination Meeting Trends
9 Must Have Apps for Meeting ProsAdapting to Conference Attendee Needs
AppsAttendees Booking Outside the Room Block
Awesome IcebreakersBedbugs
Benefits to a Local CVB/DMOBizbash Event Planning News
Boring to Buzz Worthy Award CeremoniesBuilding Strategic Synergies to Drive Results
Business Meetings in the Modern WorldChoosing a Keynote Speaker
Collaborative Business Processes for Planners
and Suppliers
Congress Bidding
Continued Growth for Meetings Industry 2016Convention Centres
Creating Intimacy at Large ShowsCvent
DMC, PCO, NTO - Who Does WhatDemonstrating Professional Value
Do You Love Your JobDress Codes
Economic Impact of Meetings RisingEnergize, Engage, Inspire: Meet!
Engaging Ideas for ConferencesEthics
European Meetings & Events Industry - More with LessEuropean Meetings on Sale
Event Planning Blog by CventEvent Trends
Forecast - Group Travel Grows through 2016Germs
Glossary of TermsGroup Demand Surging
Guest Etiquette at EventsHotel Industry Report Card
How Much Planners Charge vs Clients Want
to Pay
How to Hire International Employees
How to Improve eRFPsIs a Destination Affordable?
MPI Industry ResearchMPI Meetings Outlook
Management SoftwareMeeting During Holidays
Meeting Planner Tips & ChecklistMeetings Deliver
Meetings Industry Forecast 2016Meetings Management
Meetings Outlook 2015Mega Meetings Boost Tourism Industry
Multiple Articles and Research from CSAEMultiple Articles for Corporate Meeting Planners
Multiple Articles from Meetings TodayMultiple Articles on Latest News for 2016
Multiple Articles through MEAPlanners’ Favourite Speakers 2015
Predicted Meetings Industry Growth for 2016Public Events Industry Thriving
Research and White Papers from
Successful Meetings
Simplifying RFPs
SlideshareSpeakers are Serious Business
Stars in Global Hotel RankingState of the Meetings Industry
The Case for Face to FaceThe Need for Integration
Top Event Trends 2015Top International Meeting Cities
Top Meeting Trends for 2015Trends for Meetings in 2016
US Planners Show Interest in European DestinationsUnreimbursed Expenses
Viral Impact of EventsWhat Drives Meeting Planners Mad
What Exhibitors WantWhat Planners Like Least About Their Job
What is Next in Meetings and Conferences? 
5 Steps for Planning 2016 EventsA Real Way to Measure ROI
A Real Way to Measure ROIBudgetary Challenges and Event ROI
Budgetary Challenges and ROIBusiness Value of Meetings
Can You Measure ROICompanywide ROI
Complexities of ROIData Analysis by Meeting Managers
Digital Marketing Increases ROI for the Exhibition IndustryDriving Exhibitor ROI
Driving Exhibitor ROIEvent Planning 101: Toward a Great ROI
Event ROIEvent ROI Methodology
Event Strategy and MarketingExhibition ROI
Guide to Maximizing Event ROIIncentive Planning: Delivering ROI
Insights about Meetings Revenue and ROIMaximizing ROI
Measuring Meeting ROI a MustOvercoming Barriers to ROI
Proving Meeting ROIProving ROI of Strategic Meetings
ROI Checklist to Ensure Healthy Return on MeetingsROI Resources
ROI and Event StrategyROI and Meeting Design
ROI for Meetings and EventsROI of Fitness at Meetings
Social Media Campaign: 100 Ways to Maximize ROISpeaker ROI
Value of Meetings 
Accessible MeetingsCenters for Disease Control and Prevention
Duty of CareEmergency Response
Event Risks SurveyKeeping High Profile Meetings Safe
Minimizing the Pain of Device or Computer TheftMost Companies Have Risk Management Protocol
Multiple Articles on Risk ManagementPlanning Inclusive Meetings
Preparing for Zika and Other ThreatsRisk Assessment for Incentive Events
Risk Management Guide for Meetings and IncentivesRisk Management Study
Risk Management and Your Meeting PolicySafely Serving Food Allergic Attendees
Safety Guidelines for Event PlanningSecure Wifi Among Top Tech Concerns for Event Planners
Security Concerns for Mobile DevicesShould You Cancel or Fall Short?
Steps to Avoid Weather Woes at EventsThreats & Hazards: Event Challenges and Impact
Travel Risk ManagementVenue & Event Security
What is Your Event Risk Factor?What to Ask Hotels
Building a SMM ProgramCompliance Affects Meetings
Cvent Blog Articles on SMMData Analysis
Defining Next-Gen SMMDefining Strategy, Implentation and Execution
Elements in Your Meeting PolicyEvolution of Strategic Meetings Management
GBTA Examines the State of SMMP in North AmericaGetting Started with SMMP
How SMM can Benefit Business TravelHow to Implement SMM
Implementation Guide for SMMPImplementing SMM Program
Library of Resources for SMMMarketing Embraces SMMP
Meeting Design ResearchModel to Assess Strategic Meetings Maturity
Myths of SMMMyths of Strategic Meetings Management
Procurement and MeetingsSMM Research
SMM ResourcesSMM Strategic Sourcing
SMM in Small and Medium BusinessesStrategic Meetings Management
Process Handbook
Strategic Meetings Management SurveyStrategy Tools
Survey: SMMPs Get Good GradesThe Next Big Thing: SMM
The Strategic Meeting PlannerTo Mandate or Not: SMMP
Travel Manager to Corporate Meeting ManagerVarious SMM Articles
What Exactly is a SMMPWhat is SMM?
Boost Your BrainpowerFit on the Road
Four Ways to Beat StressFun Fitness at Meetings
High Pressure Jobs and Mental IllnessHow Successful Event Planners Stay Calm
Managing StressManaging Stress in the Workplace
Meeting Breaks Important to HealthMultiple Articles on Stress Management
Occupational Stress Overcome Burnout and Stay Motivated
Planning Leads to Management SuccessPreventing Stress in the Workplace
ROI of Fitness at MeetingsRunning on Empty
Stress Management and Coping MechanismsStress Management for Planners
The Boss, not the Work, Cause Workplace DepressionThe Surprising Truth About Stress
Walk & Talk - Meeting That Hit the StreetsWellness Tourism
Work Life BalanceWork-Life Imbalance
Workplace Stress Fact SheetWorkplace Stress the Cause of 5 Million Days off
Workplace Wellbeing 
#VideoAppsOnTheRise100 Event-Planning Tech Tools
A/V Improves Attendee LearningApps to Keep Your Privacy Intact
Beyond Tweets - Boost Conference RegistrationCloud-Based Solutions for the Hotel Group Sales Lifestyle
Corbin Ball & Co. Meetings Tech HQCornell Hospitality Report
Costing Your ConnectivityCvent Articles on Technology
Data OverloadEvent Apps on Rise
Event LightingGamification Done Right
Google Glass Apps for Meeting and EventsGoogle Glass at Events
How to Improve eRFPsHow to Prove your Event App is Worth It
Is the QR Code Dead?Managing Your Event Data
Measuring Social Success at Your Event in Real TimeMeeting Industry Lags in Innovation
Meeting Technology Do's and Don'tsMobile Apps 2016
Mobile EducationMobile Event App Solutions
Mobile Event Apps: Changing the Future of MeetingsMobile Travel Solutions
Most Planners Still Lack Mobile AppsMultiple Articles from M&C
Multiple Articles on Events and TechnologyMultiple Technology Articles
Next-Gen Medical Meeting TechPinterest
Planners Addicted to AppsPredictions for the Mobile Event App Industry
Presentation SlidesPut Your Event Logo Everywhere
React to Attendees using Tracking TechnologySelfies at Events
Simplify Your Event Check-in ProcessSmart Tags Inspire Smart Meetings
Social Media Marketing for MeetingsSocial Media Stumbles
Socially Acceptable Social MediaTech Friendly Airports
Tech to Make Travel More EnjoyableTechnology Key in Transforming Meetings
Technology's Potential to Make Meetings BetterThe Future of Meetings
Top 6 Meeting Trends of 2016Top Tech Tools for 2015
Turning Smartphones into MicrophonesTwitter: Engage, Inform, Retweet
US Travelers Want Free Wi-Fi the MostUltimate Guide to Internet Connectivity
Using Tech to Work for YouUsing a Mobile App for Better Employee Engagement
Was My Event App Worth It?Ways Tech Will Reshape Meeting Rooms
Wearable Tech Suits for MeetingsWhen to Integrate Social Media
Why Sporadic Posting on Social Media
Doesn't Work
Winning Mobile Meeting App
Word Clouds to Track Event Trending Topics 
2015 Market Outlook for Private Jet ServicesConnectivity & Calling Costs - Travel Management
Culinary Tourism a Growing TrendDirectory of Tourism and Travel Research Centers
Empowering Users Helps Reduce Travel CostsForecast - Tourism will Grow Faster than Global Economy in 2015
Future Travel PredictionsFuture of Travel and Tourism in Canada
Globalizing Travel ManagementIndustry Forecast 2015
International Tourism Hits 1 BillionManaging Travel in Emerging Markets
Multiple ASTA ArticlesMultiple Articles from BTN
Multiple Corporate Travel Management ArticlesStrategize Global, Act Local
The Procurement PendulumThe Sharing Economy and Your Travel Program
The Social Path to PurchaseThe Tourism Industry & the Millennial Mindset
Transforming Managed TravelTravel - Love It or Loathe It?
Travel Data That MattersTravel Risk Management
Traveler Management Survival GuideUS Travel Association Articles and Tools
Where are Americans Travelling in 2015?World Tourism & Travel - Benchmarking
World Tourism & Travel - Economic Impact Research 
102 Tips for Online Meetings9 Ideas for Virtual Meeting Toolkit
Blending Virtual with F2FCharacteristics of Effective Virtual Meetings
Critical Factors for a Successful Virtual MeetingEnhance Meetings with Virtual Technology
F2F Trumps Virtual MeetingsGetting People to Speak Up
Habits of Successful Virtual TeamsHelp Speakers During Your Hybrid Event
How McDonalds Serves a Virtual MeetingHow to Look Good on Video
How to Rein in Chaos of Virtual MeetingsHow to Run the Best Virtual Meetings
Hybrid Events Research and ToolsHybrid Events Won’t Cannibalize On-Site Attendance
Hybrid MeetingsIntegrating Face-to-Face and Virtual Meetings
Live Streamed EventsMicro Meetings
Negative Impact of Virtual Meetings TrendPlanners Struggle with Hybrid Meetings
Rules for Running Virtual MeetingsSucceeding on Virtually Every Level
Taking an Event into the Digital WorldTaking the Pain out of Virtual Meetings
The Cost of Hybrid EventsThree Essentials for the Modern Meeting Place
Tips for Exceptional Virtual Meeting Tips for Great Hybrid Meetings
Tips for Online MeetingsTips for a Good Hybrid Meeting
Toward a Virtual WorkplaceTrading Uncertainy for Creativity
Travel Tech Innovating NowTraveler Tracking Technologies
UnconferenceVirtual Collaboration
Virtual MeetingsVirtual Meetings Etiquette
Virtual Meetings Go Beyond Cost SavingsVirtual Meetings: Integrating Virtual Attendees
Virtual Trade Show ToolWebcase Nightmares and Sure Fire Tips
We’d Rather do it F2FWorld of Oculus Rift, Robots, and Augmented Reality